1. Home
  2. Careers
  3. Mail Clerks And Mail Machine Operators Except Postal Service
  4. Required Skills Responsibilities Activities

Mail Clerks and Mail Machine Operators, Except Postal Service Occupation Detailed Description

Mail Clerks and Mail Machine Operators, Except Postal Service career

General Job Description and Education/Training Levels for Mail Clerks and Mail Machine Operators, Except Postal Service

The main tasks and work activities of Mail Clerks and Mail Machine Operators, Except Postal Service are to prepare outgoing mail, verify shipping documentation, sort mail, attach identification information to products, items or containers. In general, for the Mail Clerks and Mail Machine Operators, Except Postal Service, time Management, monitoring, critical Thinking, speaking and other 2 skills are required.
Mail Clerks and Mail Machine Operators, Except Postal Service Job Description
EducationThese occupations usually require a high school diploma.
Related ExperienceSome previous work-related skill, knowledge, or experience is usually needed. For example, a teller would benefit from experience working directly with the public.
Job TrainingEmployees in these occupations need anywhere from a few months to one year of working with experienced employees. A recognized apprenticeship program may be associated with these occupations.
ExampleThese occupations often involve using your knowledge and skills to help others. Examples include orderlies, counter and rental clerks, customer service representatives, security guards, upholsterers, and tellers.
The following chart shows the education/training levels for Mail Clerks and Mail Machine Operators, Except Postal Service jobs. 48.44% of Mail Clerks and Mail Machine Operators, Except Postal Service have High School Diploma (or the equivalent) and 1.7763568394003E-15% of Mail Clerks and Mail Machine Operators, Except Postal Service have Bachelor's Degree and Above.
Less than a High School Diploma
45.39%
High School Diploma (or the equivalent)
48.44%
Post-Secondary Certificate
0.00%
Some College Courses
0.00%
Associate's Degree (or other 2-year degree)
6.17%
Bachelor's Degree and Above
0.00%

Tasks and Work Activities of Mail Clerks and Mail Machine Operators, Except Postal Service

  • Seal or open envelopes, by hand or by using machines.
  • Affix postage to packages or letters by hand, or stamp materials, using postage meters.
  • Verify that items are addressed correctly, marked with the proper postage, and in suitable condition for processing.
  • Place incoming or outgoing letters or packages into sacks or bins based on destination or type, and place identifying tags on sacks or bins.
  • Clear jams in sortation equipment.
  • Sort and route incoming mail, and collect outgoing mail, using carts as necessary.
  • Weigh packages or letters to determine postage needed, using weighing scales and rate charts.
  • Determine manner in which mail is to be sent, and prepare it for delivery to mailing facilities.
  • Lift and unload containers of mail or parcels onto equipment for transportation to sortation stations.
  • Wrap packages or bundles by hand, or by using tying machines.
  • Fold letters or circulars and insert them in envelopes.
  • Remove from machines printed materials, such as labeled articles, postmarked envelopes or tape, and folded sheets.
  • Add ink, fill paste reservoirs, and change machine ribbons when necessary.
  • Start machines that automatically feed plates, stencils, or tapes through mechanisms, and observe machine operations to detect any malfunctions.
  • Read production orders to determine types and sizes of items scheduled for printing and mailing.
  • Mail merchandise samples or promotional literature in response to requests.
  • Inspect mail machine output for defects and determine how to eliminate causes of any defects.
  • Remove containers of sorted mail or parcels and transfer them to designated areas according to established procedures.
  • Contact delivery or courier services to arrange delivery of letters and parcels.
  • Insert material for printing or addressing into loading racks on machines, select type or die sizes, and position plates, stencils, or tapes in machine magazines.
  • Performing General Physical ActivitiesPerforming physical activities that require considerable use of your arms and legs and moving your whole body, such as climbing, lifting, balancing, walking, stooping, and handling of materials.
  • Handling and Moving ObjectsUsing hands and arms in handling, installing, positioning, and moving materials, and manipulating things.
  • Communicating with Supervisors, Peers, or SubordinatesProviding information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
  • Getting InformationObserving, receiving, and otherwise obtaining information from all relevant sources.
  • Controlling Machines and ProcessesUsing either control mechanisms or direct physical activity to operate machines or processes (not including computers or vehicles).
  • Identifying Objects, Actions, and EventsIdentifying information by categorizing, estimating, recognizing differences or similarities, and detecting changes in circumstances or events.
  • Inspecting Equipment, Structures, or MaterialInspecting equipment, structures, or materials to identify the cause of errors or other problems or defects.
  • Processing InformationCompiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data.
  • Interacting With ComputersUsing computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.
  • Establishing and Maintaining Interpersonal RelationshipsDeveloping constructive and cooperative working relationships with others, and maintaining them over time.
  • Prepare outgoing mail.
  • Verify shipping documentation.
  • Sort mail.
  • Attach identification information to products, items or containers.
  • Maintain office equipment in proper operating condition.
  • Route mail to correct destinations.
  • Weigh parcels to determine shipping costs.
  • Analyze shipping information to make routing decisions.
  • Unload materials or equipment.
  • Package objects for shipping.
  • Monitor equipment operation to ensure proper functioning.
  • Read work orders to determine material or setup requirements.
  • Send information, materials or documentation.
  • Inspect items for damage or defects.
  • Coordinate shipping activities with external parties.
  • Operate office equipment.
  • Operate computers or computerized equipment.
  • Adjust office equipment to ensure proper operation.
  • Receive shipments.
  • Obtain written authorization to perform activities.

Skills and Abilities for Mail Clerks and Mail Machine Operators, Except Postal Service

  • Time ManagementManaging one's own time and the time of others.
  • MonitoringMonitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
  • Critical ThinkingUsing logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
  • SpeakingTalking to others to convey information effectively.
  • Reading ComprehensionUnderstanding written sentences and paragraphs in work related documents.
  • Near VisionThe ability to see details at close range (within a few feet of the observer).
  • Oral ComprehensionThe ability to listen to and understand information and ideas presented through spoken words and sentences.
  • Category FlexibilityThe ability to generate or use different sets of rules for combining or grouping things in different ways.
  • Information OrderingThe ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).
  • Written ComprehensionThe ability to read and understand information and ideas presented in writing.
  • Speech RecognitionThe ability to identify and understand the speech of another person.
  • Finger DexterityThe ability to make precisely coordinated movements of the fingers of one or both hands to grasp, manipulate, or assemble very small objects.
  • Manual DexterityThe ability to quickly move your hand, your hand together with your arm, or your two hands to grasp, manipulate, or assemble objects.
  • Deductive ReasoningThe ability to apply general rules to specific problems to produce answers that make sense.
  • Problem SensitivityThe ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.
  • Oral ExpressionThe ability to communicate information and ideas in speaking so others will understand.
  • Arm-Hand SteadinessThe ability to keep your hand and arm steady while moving your arm or while holding your arm and hand in one position.
  • Desktop calculatore.g. 10-key calculators
  • Automated storage or retrieval systemse.g. Automated filing systems
  • Mail opening machinese.g. Automatic envelope opening machines
  • Mail sealing machinese.g. Automatic envelope sealing machines
  • Scannerse.g. Computer data input scanners
  • Inkjet printerse.g. Computer inkjet printers
  • Photocopierse.g. Copy machines
  • Time stamping machinese.g. Date stampers
  • Digital duplicatorse.g. Digital duplicating machines
  • Cash registerse.g. Electronic cash registers
  • Automatic postal or mailing machinee.g. Electronic mailing machines
  • Hand trucks or accessoriese.g. Hand trucks
  • Laminatorse.g. Lamination machines
  • Laser fax machinee.g. Laser facsimile machines
  • Letter folderse.g. Letter folding machines
  • Addressing machinese.g. Mail addressing machines
  • Non metallic binse.g. Mail bins
  • Cartse.g. Mail carts
  • Automatic postal or mailing machinee.g. Mail handling machines
  • Automatic postal or mailing machinee.g. Mail processing machines
  • Customer and Personal ServiceKnowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
  • English LanguageKnowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.