1. Home
  2. Careers
  3. Office Machine Operators Except Computer
  4. Required Skills Responsibilities Activities

Office Machine Operators, Except Computer Occupation Detailed Description

Office Machine Operators, Except Computer career

General Job Description and Education/Training Levels for Office Machine Operators, Except Computer

The main tasks and work activities of Office Machine Operators, Except Computer are to read work orders to determine material or setup requirements, operate office equipment, collect deposits, payments or fees, provide information to coworkers. In general, for the Office Machine Operators, Except Computer, operation and Control, operation Monitoring, reading Comprehension, monitoring and other 6 skills are required.
Office Machine Operators, Except Computer Job Description
EducationThese occupations usually require a high school diploma.
Related ExperienceSome previous work-related skill, knowledge, or experience is usually needed. For example, a teller would benefit from experience working directly with the public.
Job TrainingEmployees in these occupations need anywhere from a few months to one year of working with experienced employees. A recognized apprenticeship program may be associated with these occupations.
ExampleThese occupations often involve using your knowledge and skills to help others. Examples include orderlies, counter and rental clerks, customer service representatives, security guards, upholsterers, and tellers.
The following chart shows the education/training levels for Office Machine Operators, Except Computer jobs. 67.73% of Office Machine Operators, Except Computer have High School Diploma (or the equivalent) and 9.03% of Office Machine Operators, Except Computer have Post-Secondary Certificate.
Less than a High School Diploma
0.00%
High School Diploma (or the equivalent)
67.73%
Post-Secondary Certificate
9.03%
Some College Courses
0.00%
Associate's Degree (or other 2-year degree)
5.81%
Bachelor's Degree and Above
17.43%

Tasks and Work Activities of Office Machine Operators, Except Computer

  • Read job orders to determine the type of work to be done, the quantities to be produced, and the materials needed.
  • Operate office machines such as high speed business photocopiers, readers, scanners, addressing machines, stencil-cutting machines, microfilm readers or printers, folding and inserting machines, bursters, and binder machines.
  • Place original copies in feed trays, feed originals into feed rolls, or position originals on tables beneath camera lenses.
  • Compute prices for services and receive payment, or provide supervisors with billing information.
  • Sort, assemble, and proof completed work.
  • Set up and adjust machines, regulating factors such as speed, ink flow, focus, and number of copies.
  • Monitor machine operation, and make adjustments as necessary to ensure proper operation.
  • Load machines with materials such as blank paper or film.
  • Maintain stock of supplies, and requisition any needed items.
  • File and store completed documents.
  • Clean machines, perform minor repairs, and report major repair needs.
  • Operate auxiliary machines such as collators, pad and tablet making machines, staplers, and paper punching, folding, cutting, and perforating machines.
  • Complete records of production, including work volumes and outputs, materials used, and any backlogs.
  • Deliver completed work.
  • Prepare and process papers for use in scanning, microfilming, and microfiche.
  • Cut copies apart and write identifying information, such as page numbers or titles, on copies.
  • Clean and file master copies or plates.
  • Move heat units and clamping frames over screen beds to form Braille impressions on pages, raising frames to release individual copies.
  • Interacting With ComputersUsing computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.
  • Getting InformationObserving, receiving, and otherwise obtaining information from all relevant sources.
  • Organizing, Planning, and Prioritizing WorkDeveloping specific goals and plans to prioritize, organize, and accomplish your work.
  • Communicating with Supervisors, Peers, or SubordinatesProviding information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
  • Controlling Machines and ProcessesUsing either control mechanisms or direct physical activity to operate machines or processes (not including computers or vehicles).
  • Processing InformationCompiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data.
  • Thinking CreativelyDeveloping, designing, or creating new applications, ideas, relationships, systems, or products, including artistic contributions.
  • Updating and Using Relevant KnowledgeKeeping up-to-date technically and applying new knowledge to your job.
  • Coordinating the Work and Activities of OthersGetting members of a group to work together to accomplish tasks.
  • Establishing and Maintaining Interpersonal RelationshipsDeveloping constructive and cooperative working relationships with others, and maintaining them over time.
  • Read work orders to determine material or setup requirements.
  • Operate office equipment.
  • Collect deposits, payments or fees.
  • Provide information to coworkers.
  • Calculate costs of goods or services.
  • Compile data or documentation.
  • Sort materials or products.
  • Adjust office equipment to ensure proper operation.
  • Monitor equipment operation to ensure proper functioning.
  • Order materials, supplies, or equipment.
  • Store records or related materials.
  • Maintain office equipment in proper operating condition.
  • Clean facilities or equipment.
  • Report maintenance or equipment problems to appropriate personnel.
  • Record production information.
  • Deliver items.
  • Attach identification information to products, items or containers.

Skills and Abilities for Office Machine Operators, Except Computer

  • Operation and ControlControlling operations of equipment or systems.
  • Operation MonitoringWatching gauges, dials, or other indicators to make sure a machine is working properly.
  • Reading ComprehensionUnderstanding written sentences and paragraphs in work related documents.
  • MonitoringMonitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
  • Critical ThinkingUsing logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
  • SpeakingTalking to others to convey information effectively.
  • Active ListeningGiving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
  • Time ManagementManaging one's own time and the time of others.
  • Judgment and Decision MakingConsidering the relative costs and benefits of potential actions to choose the most appropriate one.
  • Written ComprehensionThe ability to read and understand information and ideas presented in writing.
  • Near VisionThe ability to see details at close range (within a few feet of the observer).
  • Information OrderingThe ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).
  • Oral ExpressionThe ability to communicate information and ideas in speaking so others will understand.
  • Oral ComprehensionThe ability to listen to and understand information and ideas presented through spoken words and sentences.
  • Arm-Hand SteadinessThe ability to keep your hand and arm steady while moving your arm or while holding your arm and hand in one position.
  • Selective AttentionThe ability to concentrate on a task over a period of time without being distracted.
  • Problem SensitivityThe ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.
  • Microfilm processorse.g. Automated microfilm processors
  • Automatic labeling systemse.g. Automatic labeling equipment
  • Bar code reader equipmente.g. Barcode scanners
  • Scannerse.g. Computer data input scanners
  • Dot matrix printerse.g. Computer form printers
  • Photocopierse.g. Copy machines
  • Embossing toolse.g. Embossing machines
  • Paper cutting machines or accessoriese.g. Form separators
  • Plotter printerse.g. Graphic plotters
  • Dot matrix printerse.g. High speed impact printers
  • Inkjet fax machinee.g. Inkjet facsimile machines
  • Lithographic equipmente.g. Lithographic presses
  • Addressing machinese.g. Mail addressing machines
  • Mail opening machinese.g. Mail opening equipment
  • Sorterse.g. Mail sorting machines
  • Microfiche reader printerse.g. Microfiche duplicators
  • Microfiche reader printerse.g. Microfilm duplicators
  • Microfiche or microfilm viewerse.g. Microfilm readers
  • Paper punching or binding machinese.g. Paper binding machines
  • Printing collators or decollatorse.g. Paper collators
  • English LanguageKnowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
  • Customer and Personal ServiceKnowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
  • Production and ProcessingKnowledge of raw materials, production processes, quality control, costs, and other techniques for maximizing the effective manufacture and distribution of goods.
  • Computers and ElectronicsKnowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.