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Production, Planning, and Expediting Clerks Occupation Detailed Description

Production, Planning, and Expediting Clerks career

General Job Description and Education/Training Levels for Production, Planning, and Expediting Clerks

The main tasks and work activities of Production, Planning, and Expediting Clerks are to examine documents to verify adherence to requirements, inspect items for damage or defects, read work orders to determine material or setup requirements, confer with coworkers to coordinate work activities. In general, for the Production, Planning, and Expediting Clerks, active Listening, reading Comprehension, speaking, time Management and other 7 skills are required.
Production, Planning, and Expediting Clerks Job Description
EducationMost occupations in this zone require training in vocational schools, related on-the-job experience, or an associate's degree.
Related ExperiencePrevious work-related skill, knowledge, or experience is required for these occupations. For example, an electrician must have completed three or four years of apprenticeship or several years of vocational training, and often must have passed a licensing exam, in order to perform the job.
Job TrainingEmployees in these occupations usually need one or two years of training involving both on-the-job experience and informal training with experienced workers. A recognized apprenticeship program may be associated with these occupations.
ExampleThese occupations usually involve using communication and organizational skills to coordinate, supervise, manage, or train others to accomplish goals. Examples include hydroelectric production managers, travel guides, electricians, agricultural technicians, barbers, court reporters, and medical assistants.
The following chart shows the education/training levels for Production, Planning, and Expediting Clerks jobs. 36.13% of Production, Planning, and Expediting Clerks have High School Diploma (or the equivalent) and 14.69% of Production, Planning, and Expediting Clerks have Post-Secondary Certificate.
Less than a High School Diploma
0.00%
High School Diploma (or the equivalent)
36.13%
Post-Secondary Certificate
14.69%
Some College Courses
10.33%
Associate's Degree (or other 2-year degree)
14.19%
Bachelor's Degree and Above
24.66%

Tasks and Work Activities of Production, Planning, and Expediting Clerks

  • Examine documents, materials, or products and monitor work processes to assess completeness, accuracy, and conformance to standards and specifications.
  • Review documents, such as production schedules, work orders, or staffing tables, to determine personnel or materials requirements or material priorities.
  • Confer with department supervisors or other personnel to assess progress and discuss needed changes.
  • Revise production schedules when required due to design changes, labor or material shortages, backlogs, or other interruptions, collaborating with management, marketing, sales, production, or engineering.
  • Confer with establishment personnel, vendors, or customers to coordinate production or shipping activities and to resolve complaints or eliminate delays.
  • Record production data, including volume produced, consumption of raw materials, or quality control measures.
  • Requisition and maintain inventories of materials or supplies necessary to meet production demands.
  • Calculate figures, such as required amounts of labor or materials, manufacturing costs, or wages, using pricing schedules, adding machines, calculators, or computers.
  • Distribute production schedules or work orders to departments.
  • Compile information, such as production rates and progress, materials inventories, materials used, or customer information, so that status reports can be completed.
  • Arrange for delivery, assembly, or distribution of supplies or parts to expedite flow of materials and meet production schedules.
  • Contact suppliers to verify shipment details.
  • Maintain files, such as maintenance records, bills of lading, or cost reports.
  • Plan production commitments or timetables for business units, specific programs, or jobs, using sales forecasts.
  • Establish and prepare product construction directions and locations and information on required tools, materials, equipment, numbers of workers needed, and cost projections.
  • Compile and prepare documentation related to production sequences, transportation, personnel schedules, or purchase, maintenance, or repair orders.
  • Provide documentation and information to account for delays, difficulties, or changes to cost estimates.
  • Getting InformationObserving, receiving, and otherwise obtaining information from all relevant sources.
  • Interacting With ComputersUsing computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.
  • Communicating with Supervisors, Peers, or SubordinatesProviding information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
  • Monitor Processes, Materials, or SurroundingsMonitoring and reviewing information from materials, events, or the environment, to detect or assess problems.
  • Making Decisions and Solving ProblemsAnalyzing information and evaluating results to choose the best solution and solve problems.
  • Organizing, Planning, and Prioritizing WorkDeveloping specific goals and plans to prioritize, organize, and accomplish your work.
  • Identifying Objects, Actions, and EventsIdentifying information by categorizing, estimating, recognizing differences or similarities, and detecting changes in circumstances or events.
  • Processing InformationCompiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data.
  • Scheduling Work and ActivitiesScheduling events, programs, and activities, as well as the work of others.
  • Analyzing Data or InformationIdentifying the underlying principles, reasons, or facts of information by breaking down information or data into separate parts.
  • Examine documents to verify adherence to requirements.
  • Inspect items for damage or defects.
  • Read work orders to determine material or setup requirements.
  • Confer with coworkers to coordinate work activities.
  • Schedule operational activities.
  • Coordinate shipping activities with external parties.
  • Record production information.
  • Order materials, supplies, or equipment.
  • Calculate costs of goods or services.
  • Provide information to coworkers.
  • Compile data or documentation.
  • Coordinate operational activities.
  • Maintain operational records.
  • Prepare informational or reference materials.
  • Record personnel information.

Skills and Abilities for Production, Planning, and Expediting Clerks

  • Active ListeningGiving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
  • Reading ComprehensionUnderstanding written sentences and paragraphs in work related documents.
  • SpeakingTalking to others to convey information effectively.
  • Time ManagementManaging one's own time and the time of others.
  • MonitoringMonitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
  • Critical ThinkingUsing logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
  • WritingCommunicating effectively in writing as appropriate for the needs of the audience.
  • CoordinationAdjusting actions in relation to others' actions.
  • Judgment and Decision MakingConsidering the relative costs and benefits of potential actions to choose the most appropriate one.
  • Complex Problem SolvingIdentifying complex problems and reviewing related information to develop and evaluate options and implement solutions.
  • Oral ExpressionThe ability to communicate information and ideas in speaking so others will understand.
  • Written ComprehensionThe ability to read and understand information and ideas presented in writing.
  • Oral ComprehensionThe ability to listen to and understand information and ideas presented through spoken words and sentences.
  • Problem SensitivityThe ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.
  • Written ExpressionThe ability to communicate information and ideas in writing so others will understand.
  • Near VisionThe ability to see details at close range (within a few feet of the observer).
  • Information OrderingThe ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).
  • Deductive ReasoningThe ability to apply general rules to specific problems to produce answers that make sense.
  • Speech RecognitionThe ability to identify and understand the speech of another person.
  • Inductive ReasoningThe ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events).
  • Speech ClarityThe ability to speak clearly so others can understand you.
  • Category FlexibilityThe ability to generate or use different sets of rules for combining or grouping things in different ways.
  • Far VisionThe ability to see details at a distance.
  • Desktop computerse.g. Desktop computers
  • Notebook computerse.g. Notebook computers
  • Personal computerse.g. Personal computers
  • Scannerse.g. Scanners
  • Production and ProcessingKnowledge of raw materials, production processes, quality control, costs, and other techniques for maximizing the effective manufacture and distribution of goods.
  • Administration and ManagementKnowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
  • MathematicsKnowledge of arithmetic, algebra, geometry, calculus, statistics, and their applications.
  • English LanguageKnowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
  • Customer and Personal ServiceKnowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
  • ClericalKnowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.