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Human Resources Assistants, Except Payroll and Timekeeping Occupation Detailed Description

Human Resources Assistants, Except Payroll and Timekeeping career

General Job Description and Education/Training Levels for Human Resources Assistants, Except Payroll and Timekeeping

The main tasks and work activities of Human Resources Assistants, Except Payroll and Timekeeping are to explain regulations, policies, or procedures, record personnel information, administer personnel recruitment or hiring activities, search files, databases or reference materials to obtain needed information. In general, for the Human Resources Assistants, Except Payroll and Timekeeping, active Listening, reading Comprehension, speaking, writing and other 10 skills are required.
Human Resources Assistants, Except Payroll and Timekeeping Job Description
EducationMost occupations in this zone require training in vocational schools, related on-the-job experience, or an associate's degree.
Related ExperiencePrevious work-related skill, knowledge, or experience is required for these occupations. For example, an electrician must have completed three or four years of apprenticeship or several years of vocational training, and often must have passed a licensing exam, in order to perform the job.
Job TrainingEmployees in these occupations usually need one or two years of training involving both on-the-job experience and informal training with experienced workers. A recognized apprenticeship program may be associated with these occupations.
ExampleThese occupations usually involve using communication and organizational skills to coordinate, supervise, manage, or train others to accomplish goals. Examples include hydroelectric production managers, travel guides, electricians, agricultural technicians, barbers, court reporters, and medical assistants.
The following chart shows the education/training levels for Human Resources Assistants, Except Payroll and Timekeeping jobs. 21.12% of Human Resources Assistants, Except Payroll and Timekeeping have High School Diploma (or the equivalent) and 5.71% of Human Resources Assistants, Except Payroll and Timekeeping have Post-Secondary Certificate.
Less than a High School Diploma
0.00%
High School Diploma (or the equivalent)
21.12%
Post-Secondary Certificate
5.71%
Some College Courses
11.22%
Associate's Degree (or other 2-year degree)
27.35%
Bachelor's Degree and Above
34.60%

Tasks and Work Activities of Human Resources Assistants, Except Payroll and Timekeeping

  • Explain company personnel policies, benefits, and procedures to employees or job applicants.
  • Record data for each employee, including such information as addresses, weekly earnings, absences, amount of sales or production, supervisory reports on performance, and dates of and reasons for terminations.
  • Process and review employment applications to evaluate qualifications or eligibility of applicants.
  • Answer questions regarding examinations, eligibility, salaries, benefits, and other pertinent information.
  • Examine employee files to answer inquiries and provide information for personnel actions.
  • Gather personnel records from other departments or employees.
  • Search employee files to obtain information for authorized persons and organizations, such as credit bureaus and finance companies.
  • Interview job applicants to obtain and verify information used to screen and evaluate them.
  • Request information from law enforcement officials, previous employers, and other references to determine applicants' employment acceptability.
  • Compile and prepare reports and documents pertaining to personnel activities.
  • Inform job applicants of their acceptance or rejection of employment.
  • Select applicants meeting specified job requirements and refer them to hiring personnel.
  • Arrange for in-house and external training activities.
  • Arrange for advertising or posting of job vacancies and notify eligible workers of position availability.
  • Provide assistance in administering employee benefit programs and worker's compensation plans.
  • Prepare badges, passes, and identification cards, and perform other security-related duties.
  • Administer and score applicant and employee aptitude, personality, and interest assessment instruments.
  • Process, verify, and maintain personnel related documentation, including staffing, recruitment, training, grievances, performance evaluations, classifications, and employee leaves of absence.
  • Prepare and set up for new employee orientations.
  • Organizing, Planning, and Prioritizing WorkDeveloping specific goals and plans to prioritize, organize, and accomplish your work.
  • Communicating with Supervisors, Peers, or SubordinatesProviding information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
  • Interacting With ComputersUsing computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.
  • Establishing and Maintaining Interpersonal RelationshipsDeveloping constructive and cooperative working relationships with others, and maintaining them over time.
  • Processing InformationCompiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data.
  • Getting InformationObserving, receiving, and otherwise obtaining information from all relevant sources.
  • Documenting/Recording InformationEntering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic form.
  • Performing Administrative ActivitiesPerforming day-to-day administrative tasks such as maintaining information files and processing paperwork.
  • Evaluating Information to Determine Compliance with StandardsUsing relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards.
  • Identifying Objects, Actions, and EventsIdentifying information by categorizing, estimating, recognizing differences or similarities, and detecting changes in circumstances or events.
  • Explain regulations, policies, or procedures.
  • Record personnel information.
  • Administer personnel recruitment or hiring activities.
  • Search files, databases or reference materials to obtain needed information.
  • Compile data or documentation.
  • Interview employees, customers, or others to collect information.
  • Obtain personal or financial information about customers or applicants.
  • Train personnel.
  • Issue documentation or identification to customers or employees.
  • Set up classroom materials or equipment.

Skills and Abilities for Human Resources Assistants, Except Payroll and Timekeeping

  • Active ListeningGiving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
  • Reading ComprehensionUnderstanding written sentences and paragraphs in work related documents.
  • SpeakingTalking to others to convey information effectively.
  • WritingCommunicating effectively in writing as appropriate for the needs of the audience.
  • Social PerceptivenessBeing aware of others' reactions and understanding why they react as they do.
  • MonitoringMonitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
  • Critical ThinkingUsing logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
  • Time ManagementManaging one's own time and the time of others.
  • Judgment and Decision MakingConsidering the relative costs and benefits of potential actions to choose the most appropriate one.
  • Complex Problem SolvingIdentifying complex problems and reviewing related information to develop and evaluate options and implement solutions.
  • Service OrientationActively looking for ways to help people.
  • CoordinationAdjusting actions in relation to others' actions.
  • Active LearningUnderstanding the implications of new information for both current and future problem-solving and decision-making.
  • Oral ExpressionThe ability to communicate information and ideas in speaking so others will understand.
  • Oral ComprehensionThe ability to listen to and understand information and ideas presented through spoken words and sentences.
  • Written ComprehensionThe ability to read and understand information and ideas presented in writing.
  • Speech ClarityThe ability to speak clearly so others can understand you.
  • Written ExpressionThe ability to communicate information and ideas in writing so others will understand.
  • Near VisionThe ability to see details at close range (within a few feet of the observer).
  • Speech RecognitionThe ability to identify and understand the speech of another person.
  • Problem SensitivityThe ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.
  • Information OrderingThe ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).
  • Deductive ReasoningThe ability to apply general rules to specific problems to produce answers that make sense.
  • Category FlexibilityThe ability to generate or use different sets of rules for combining or grouping things in different ways.
  • Inductive ReasoningThe ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events).
  • Desktop calculatore.g. 10-key calculators
  • Desktop computerse.g. Desktop computers
  • Paper punching or binding machinese.g. Document binding equipment
  • Laser fax machinee.g. Laser facsimile machines
  • Mainframe computerse.g. Mainframe computers
  • Personal computerse.g. Personal computers
  • Photocopierse.g. Photocopiers
  • Photocopierse.g. Photocopying equipment
  • Scannerse.g. Scanners
  • Personnel and Human ResourcesKnowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems.
  • ClericalKnowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
  • Customer and Personal ServiceKnowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
  • Administration and ManagementKnowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
  • English LanguageKnowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.